How we handle your data.

01 Who we are, and what this notice covers

This Privacy Notice applies to Recruise India Consulting Pvt. Ltd. (“Recruise”, “we”, “us”, “our”), a private company incorporated in India with its registered office in Bengaluru, Karnataka. It explains how we collect, use, share, and protect personal data when you interact with us — as a candidate, client, subscriber, event attendee, or visitor to our websites at recruiseglobal.com and recruiseindia.com.

Recruise is the Data Fiduciary for the personal data described in this notice, in the sense set out in the Digital Personal Data Protection Act, 2023 (“DPDP Act”). Where this notice refers to “you”, we mean the Data Principal — the individual the data is about.

If anything in this notice is unclear, write to us at privacy@recruiseglobal.com. We will reply in plain English.

02 What personal data we collect

We collect different kinds of personal data depending on how you interact with us. We do not collect data we do not need.

If you are a candidate

• Identity and contact data — name, professional email, mobile number, location, LinkedIn URL.
• Professional data — your CV, career history, current and expected compensation, notice period, qualifications, references where you provide them.
• Mandate-specific data — interview notes, assessment scores, feedback we share with clients on your behalf, offer details where applicable.
• Sensitive data — collected only where strictly necessary (for example, immigration status for relocation roles) and only with your consent.

If you are a client or prospective client

• Business contact data — name, role, work email, work mobile, company.
• Engagement data — mandate details, hiring criteria, feedback on candidates, contract and commercial terms.

If you subscribe to The Signal or another publication

• Subscription data — email address, first name where given, role focus where given, audience preference (enterprise / individual), open and click signals from emails we send you.

If you visit our website

• Technical data — IP address, device type, browser, pages visited, time on page, referring URL.
• Cookie data — see our Data Policy for the cookies we use and how to manage them.

03 How we use your data

We use personal data for the following specific purposes, and no others:

• To run our search and placement work — matching candidates to client mandates, presenting profiles with appropriate consent, coordinating interviews, supporting offer and onboarding stages.
• To build and maintain our market intelligence — anonymised and aggregated salary, hiring velocity, and sector trend data drawn from our placement work. We never publish data that identifies an individual without explicit consent.
• To deliver subscriptions and publications — sending you The Signal, sector reports, and event invitations you have opted in to.
• To respond to enquiries — replying to messages you send us via the website, email, or LinkedIn.
• To meet our legal and contractual obligations — accounting, tax, statutory reporting, and dispute resolution.
• To keep our systems safe — preventing fraud, abuse, and unauthorised access to our platforms.

04 Lawful basis for processing

Under the DPDP Act, we process your data on one of the following grounds, depending on the purpose:

Consent

For subscription to The Signal and other publications; for sharing your candidate profile with a specific client; for participating in research interviews; for receiving event invitations.

Legitimate use

For replying to enquiries you initiate; for delivering services under a contract you have signed with us; for our internal record-keeping, security, and dispute resolution.

Legal obligation

Where Indian law requires us to retain, disclose, or process specific data — for example, tax filings or response to lawful requests from public authorities.

You can withdraw consent at any time, for any consent-based purpose, without affecting the lawfulness of processing carried out before withdrawal. To withdraw consent, write to privacy@recruiseglobal.com or use the unsubscribe link in any email we send you.

05 Who we share data with

We share personal data only with the parties listed below, and only for the purposes described.

• Clients — we share candidate profiles with clients you have agreed we may approach. We tell you which client we are presenting you to, and we never present you to a client without your knowledge.
• Service providers (Data Processors) — we use a small number of trusted vendors to run our operations: our applicant tracking system, our email and productivity stack, our customer relationship management platform, and our cloud hosting providers. Each processes data under a written agreement that binds them to our standards.
• Professional advisors — our auditors, lawyers, and accountants, where necessary and only to the extent required.
• Authorities — where we are required to disclose data by law, court order, or in response to a lawful request from a regulator.

We do not sell personal data. We do not share data with advertisers. We do not use personal data to train external AI models.

06 How long we keep data

We keep personal data only for as long as we need it for the purposes set out in this notice, or as required by law.

Candidate data

Active candidate profiles: kept until 36 months from last meaningful contact, after which we delete or anonymise unless you ask us to retain you for future opportunities.

Client engagement data

Kept for the duration of the engagement plus 7 years (Indian statutory accounting and dispute resolution requirements).

Subscription data

Until you unsubscribe or ask us to delete you. We re-confirm subscriptions every 24 months.

Website analytics

Aggregated and anonymised after 14 months.

07 Your rights under the DPDP Act

As a Data Principal under the DPDP Act, you have the following rights in respect of data we hold about you. We will respond to any rights request within 30 days, free of charge, in plain English.

Right to access

Ask us for a summary of the personal data we process about you and the purposes for which we process it.

Right to correction

Ask us to correct inaccurate, incomplete, or outdated data.

Right to erasure

Ask us to delete data we no longer need, or for which you have withdrawn consent, subject to any retention obligation we have under law.

Right to nominate

Nominate another individual to exercise your rights in the event of your death or incapacity.

Right to grievance redressal

Raise a complaint with our Grievance Officer (see below). If you are not satisfied with our response, you may escalate to the Data Protection Board of India.

To exercise any of these rights, write to privacy@recruiseglobal.com with “DPDP rights request” in the subject line. We may ask you to verify your identity before we act on a request.

08 Cross-border transfers

Some of our service providers process data outside India — including in the United States, the European Union, and the United Kingdom. We transfer data outside India only where the Central Government has not restricted such transfers under section 16 of the DPDP Act, and we apply the same standards of protection regardless of where data is processed.

09 Children’s data

Recruise’s services are aimed at adult professionals. We do not knowingly collect personal data from anyone under the age of 18. If you believe we hold data about a child, write to privacy@recruiseglobal.com and we will delete it.

10 Changes to this notice

We update this notice when our practices change or when the law requires us to. The “Last updated” date at the top of this page tells you when we last changed it. Material changes will be notified to subscribers and active candidates by email at least 14 days before they take effect.

11 How to contact us

For all privacy-related matters, contact our Grievance Officer:

If you are not satisfied with our response, you have the right to lodge a complaint with the Data Protection Board of India under section 27 of the DPDP Act, 2023.