What we collect, how long we keep it.

01 Scope of this policy

This Data Policy sits alongside our Privacy Notice. Where the Privacy Notice explains what we collect and why, this policy covers the operational how — the schedules, safeguards, and tooling that govern data day to day.

02 Retention schedule

Candidate profiles

Retained for 36 months from last meaningful contact, then deleted or anonymised unless you ask us to keep you on file for future opportunities.

Client engagement records

Duration of the engagement plus 7 years, to meet Indian accounting and dispute-resolution requirements.

Subscription data

Held until you unsubscribe; re-confirmed every 24 months.

Website analytics

Aggregated and anonymised after 14 months.

03 How we secure data

• Encryption in transit (TLS) and at rest for systems that store personal data.
• Role-based access control — staff see only the data their work requires.
• Multi-factor authentication on all internal systems.
• Vendor due diligence and written data-processing agreements with every processor.

04 Cookies and analytics

We use a small set of cookies to keep the Site working and to understand, in aggregate, how it is used. We do not use advertising cookies or third-party ad networks. You can manage cookies through your browser settings; essential cookies are required for the Site to function.

05 Our use of AI

We use AI tooling internally to help summarise and search our own data. We do not use your personal data to train external or third-party AI models, and we do not feed candidate or client data into public AI services.

06 Processors we work with

We work with a small number of vetted processors for applicant tracking, email and productivity, CRM, and cloud hosting. Each operates under a written data-processing agreement. A current list is available on request from privacy@recruiseglobal.com.

07 How to contact us